When you want submitters to be able to group abstracts together in a symposium, use our Symposium feature. We offer different ways of controlling who can submit a symposium and who can attach abstracts to which symposium.
Symposium submission is made up of two stages. Submitters will upload the symposium information (title, description, chair, etc.) then abstracts can be submitted and attached to them. You control what information you collect on both the abstract submission form and the symposium submission form.
Our software offers lots of flexibility to allow for the different ways people like to work. Your submitters can upload a symposium followed by an abstract in one process or upload the two separately and attach them at a later date.
We offer three types of symposium submission
- Private symposium: Anyone can submit a symposium but they can only attach an abstract to one of their own symposia or a symposium to which they have been invited. Invitees receive an email from the system with instructions on how to proceed and see the symposia to which they have been invited when they log onto the system. This is the most common type of setup and allows those setting up symposia to control who joins in.
- Public symposium: Anyone can submit a symposium suggestion and anyone can attach their abstract submission to a symposium. Useful if you want to get ideas for symposia from the submitters in general and see what emerges. Some symposia may end up being very large and you can easily rearrange the composition with the administration functions.
- Administrator Only: Only the conference administrator can create a symposium to which anyone can attach an abstract. Useful if you have a list of symposia to which you want people to submit abstracts.
The symposia and attached abstracts are reviewed as a bundle and you can accept/reject the symposium as a single item. Abstracts can be removed from a symposium and treated as an individual item.