Prior to going live, it is recommended that Account or Event Administrators go through the following check list. The following applies to administrators of the Standard Pack. For administrators of events with Advanced Online Conference Program, Symposia and Delegate Registration, please see the relevant pages.


Event Details

Click 'Manage Event' in the Event Dashboard then click 'Edit Event', 

Check/update all event details, add a logo.


Emails
Click 'Manage Emails For This Event' in the Event Dashboard then click on each email to check the content is fit for purpose.


Submission Form

Click on 'Edit Submission Form' in the 'Submissions' area of the event dashboard and check the form is fit for purpose.

Switch 'Submissions' from 'closed' to 'open' and test out the submission form as if you were a submitter, either by following the 'Copy Link' URL or clicking 'Submit on Someone's Behalf'.


When you are ready to open the call for submissions, paste the 'Copy Link' URL from the 'Submissions' area of your Event Dashboard into your website.  Remember to double check that submissions are 'open'.


Review Form

Click on 'Edit Submission Form' in the 'Reviews' area of the event dashboard and check the form is fit for purpose.

Switch 'Reviews' from 'closed' to 'open' and test out the review form as if you were a submitter, either by following the 'Copy Link' URL or by adding a Reviewer, assigning a submission to them then registering and logging in as that Reviewer.


When you are ready to open reviewing, paste the 'Copy Link' URL from the 'Reviews' area of your Event Dashboard into your website OR send the 'Online Reviewing' email to notify your Reviewers.  Remember to double check that reviews are 'open'.


Guidance on Inviting additional event administrators, reviewers and committee members can be found here: Manage Users


Guidance on all of the above can be found in the help pages.     


If you would like us to arrange an online demo or if you have any questions, please don't hesitate to contact the Oxford Abstracts Support Team.