Please contact the Oxford Abstracts Support Team in order to add the online program feature to your event.

Once created, you will find Online Conference Program Builder by clicking 'Manage Event' then 'Program' Builder' on your event dashboard.

The Program Builder screen will open.

The Program Builder requires the following to be set up - 

  • Dates - the dates associated with your program/event. At least one date is required.  By default, the Program Builder will create the date(s) of your event within your program from the date(s) recorded in 'Edit Event' in your event dashboard.

  • Locations - add a location and click save.

  • Chair -  list your chairs here and click save.

  • Columns - the structure of your program.  At least one column is required, e.g. venue.

  • Tracks (optional) - specific tracks/themes/categories, etc. which can be associated with a session.

Manage Dates -  To add or remove a date(s), click 'Manage Dates'

To remove a date, click the bin icon next to the date you wish to remove then click 'Save'.

To add a new date, click 'Add New Date' then choose your new date from the date picker then click 'Save'.  Continue clicking on 'Add New Date' until you have added all the dates required.

Manage Columns -  To add a column, click 'Manage Columns' then 'Add a New Column'.

Give the column a name then click 'Save'. Continue clicking on 'Add New Column' until you have added all the columns required.

To remove a Column, click the bin icon next to the column you wish to remove then click 'Save'.  

Manage Chairs

To add a Chair, click 'Manage Chairs' then 'Add a New Chair'.

Manage Tracks (optional) -  To add a track, click 'Manage Tracks' then 'Add New Track'.

Give the track a name and description then click 'Save'.  Continue clicking on 'Add New Track' until you have added all the tracks required.

To remove a track, click the bin icon next to the track you wish to remove then click 'Save'.  

New Session  - To add a new session, click '+ New Session'.

Choose the appropriate date and column from the dropdown lists.

Give the session a name and select a track, if relevant.  If there is no track associated with the session, the default 'No Track' will be shown.

Choose a Start and End time for the session.

If relevant, add a description for the session, Chair's name, location and the submission IDs of any submission(s) you wish to associate with the session separating multiple submission IDs with a comma, e.g. 1,2,3.  Please note only complete, accepted submissions can be associated with a session. If you have the Symposia module, enter their ID numbers in the box labelled Symposia.

Click 'Save' to save the session. 

Continue adding sessions until your program contains all dates, columns and sessions required.

Hide Column Headers

There is an option to hide column headers, should it be required. Just tick the checkbox and headers will not be visible.

Preview - To preview your online program, click 'Preview'.

Publish - To publish your online program, click 'Publish', which will generate the URL for your online program.  

Click on the URL to view your online program and/or copy the link to publish it in your website, emails, etc.

Unpublish - To unpublish your online program, click 'Unpublish'.

See also - Setting times for each submission within a session