Please contact the Oxford Abstracts Support Team in order to add the online programme feature to your event.


Once created, you will find Programme Builder by clicking 'Manage Event' then 'Programme Builder' on your event dashboard.




The Programme Builder screen will open.



The Programme Builder requires the following to be set up - 

  • Dates - the dates associated with your programme/event. At least one date is required.  By default, the Programme Builder will create the date(s) of your event within your programme from the date(s) recorded in 'Edit Event' in your event dashboard.

  • Columns - the structure of your programme.  At least one column is required, e.g. venue.

  • Tracks (optional) - specific tracks/themes/categories, etc. which can be associated with a session.

  • Session - a timed session on a specific date, in a specific column which may also be linked to a specific track and/or submission(s).  A session description, Chair, and location can also be recorded.


Manage Dates -  To add or remove a date(s), click 'Manage Dates'


To remove a date, click the bin icon next to the date you wish to remove then click 'Save'.


To add a new date, click 'Add New Date' then choose your new date from the date picker then click 'Save'.  Continue clicking on 'Add New Date' until you have added all the dates required.



Manage Columns -  To add a column, click 'Manage Columns' then 'Add a New Column'.


Give the column a name then click 'Save'. Continue clicking on 'Add New Column' until you have added all the columns required.


To remove a Column, click the bin icon next to the column you wish to remove then click 'Save'.  



Manage Tracks (optional) -  To add a track, click 'Manage Tracks' then 'Add New Track'.


Give the track a name and description then click 'Save'.  Continue clicking on 'Add New Track' until you have added all the tracks required.


To remove a track, click the bin icon next to the track you wish to remove then click 'Save'.  



New Session  - To add a new session, click '+ New Session'.



Choose the appropriate date and column from the dropdown lists.


Give the session a name and select a track, if relevant.  If there is no track associated with the session, the default 'No Track' will be shown.


Choose a Start and End time for the session.


If relevant, add a description for the session, Chair's name, location and the submission IDs of any submission(s) you wish to associate with the session separating multiple submission IDs with a comma, e.g. 1,2,3.  Please note only complete, accepted submissions can be associated with a session.


Click 'Save' to save the session. 


Continue adding sessions until your programme contains all dates, columns and sessions required.



Preview - To preview your online programme, click 'Preview'.



Publish - To publish your online programme, click 'Publish', which will generate the URL for your online programme.  


Click on the URL to view your online programme and/or copy the link to publish it in your website, emails, etc.




Unpublish - To unpublish your online programme, click 'Unpublish'.



See also - Setting times for each submission within a session