Multistage submission is available as an add-on

The system can be set up to deal with multistage submission allowing an author to submit an abstract followed by a paper for review and followed by final paper if required.

Abstract submission:  The system is open to any author who registers on the system to submit an abstract.  Submitted files are automatically named YOURCONF_001.doc in sequential order.

Rework abstract submission:  The system is only open to authors who have had an abstract marked as rework.  Submitted files will overwrite the existing abstract.

Paper submission:  The system is open to any author who registers on the system to submit a paper.  Submitted files are automatically named YOURCONF_001_paper.doc and will not overwrite existing abstracts.  Simply let us know that you wish your conference to be in Paper submission mode.

Final Paper submission:  The system is only open to authors who have had abstracts or paper accepted for the conference.  Submitted files are automatically named YOURCONF_001_paper.doc and will overwrite previously submitted papers. 

In order to switch from Abstract or Paper submission to Final Paper submission, follow these steps:

Allow the abstract or paper submission process to run its course.

Once the deadline for abstract or paper submission is past, switch off the abstract submission screen.  
For details on how to do this go to <How to allow or deny access to user screenson the Event screen page.

Next mark all the relevant abstracts as accepted. 

1. On the admin Abstracts screen click Codes.

2. You will see a popup window where the completed abstract submissions are shown in serial number order.

There are several data fields – make any changes that you wish and click Save:

Code (also known as program number, program code or session code). This is a unique identification that you give to each abstract. It’s used in the abstract book and for indexes and online conference program pages.

Presentation – choose from Oral, Poster, Workshop and other options. This is the committee’s final decision on the presentation type and not the author’s presentation preference.

Status – new abstracts are automatically flagged as "Pending". You can change this status to Accepted, Rejected, Rework or Withdrawn.  Authors of abstracts marked as "Accepted" will be able to submit full papers.

Notes – a free-text field that may be used to record the Committee’s comments or reminders for yourself.
 

Please notify us once you have marked all the relevant papers as accepted and we will switch the form over to final papers.  Authors will be able to log on using their original username and password and submit a final paper.  The original questions will be shown on the form and they can confirm the original answers or make any necessary amendments.  The final papers will not overwrite the original abstract but will overwrite previous papers and will be saved as YOURCONF_001_paper.doc.

When the Final Paper submission is complete, do not forget to switch off the abstract submission screen.