The system stores several information fields for each abstract which can be used in building the conference program. These fields appear in downloads and reports.
Abstracts which have been accepted for the program are marked with a tick in the abstract list. (see Abstracts Screen)
1. On the admin Abstracts screen click Codes.
2. You will see a popup window where the completed abstract submissions are shown in serial number order. There are several data fields – make any changes that you wish and click Save:
Code (also known as program number, program code or session code). This is the unique identification that you will give to each abstract that is printed in the abstract book. It will also be used for indexes and online conference program pages.
Presentation – you can choose from Oral, Poster, Workshop and other options. This is where you will record the committee’s final decision on the presentation type – it is not the same as any presentation preference that the author may state when submitting the abstract.
In order to create additional presentation types: Click on the drop down arrow under Presentation and select OTHER and then enter the name of the new Presentation Type. Save the window and the selection will be available for future selections.
Status. Abstracts are automatically flagged as "Pending". You can change this status to Accepted, Rejected, Rework or Withdrawn.
Notes. This is a free-text field that may be used to record the Committee’s comments or reminders for yourself.
Time. Use this column to assign a presentation time to the individual abstract. This is a simple text field that will be displayed
next to the abstract title when it is shown on the online conference program.
Paid. Some conferences require authors to pay a submission fee. This field allows you to manually record fee payment. It is also possible to configure the system to record payments automatically.
! – This is an alert field to indicate that the abstract needs to be checked. If an abstract is marked as rework then the alert field is automatically checked and can be unchecked by the administrator. The administrator can check or uncheck the alert field at any time.
Note: Similar functionality is available to committee members and program chairs through their Committee screen. They can set these information fields for individual abstracts rather than for many abstracts at once.