The Settings function

This function gives access to several key items of information for authors and delegates. The settings window is divided into three sections: Conference information, User screens, and information on how to change the instructions, template and logo.

►                 How to change the deadline and other conference information

1.       On the admin Events screen click Settings.

2. Make changes to any of the following text fields.

Date and venue: this information appears on various user screens, depending on the way in which the system has been customised for your conference.  Administrators can not make changes to the full title or the abbreviated title of the conference.  You will need to email support@oxfordabstracts.com with the change that you require.

Deadline: this is displayed at the top of the first screen that authors see after they have logged in to submit an abstract.  The abstract submission system will not automatically close on the deadline date, you will need to close the system using the administration system.  See How to allow or deny access for details.

Notification: This is the date by which you expect to notify authors of acceptance or rejection. It should be a string of text that can be used to merge into an email template. If you do not yet know the notification date then use the phrase "the selection committee".

For example, a typical email template may contain a sentence such as the following:

"Your abstract submission will be reviewed shortly and you will be informed by «notification date»whether or not it has been accepted for presentation".

If the notification text is "April 1" then the email that the author receives will say:

"Your abstract submission will be reviewed shortly and you will be informed by April 1 whether or not it has been accepted for presentation".

Email: this is the conference’s email address. It is used as the "reply-to" address in all automatic emails that are sent out to authors and delegates.

Phone: this is the contact phone number for queries from authors and delegates and it appears on several user screens.

3.       Click Save Changes.