Overview

The system has four basic components:

· An abstract submission form

· A review and grading screen

· An overview for program chairs and program committee members

· A control panel for the conference administrator

There is also an optional e-commerce-enabled delegate registration module. This shares the same database as the abstract module so authors need not re-enter their personal information when they register as delegates.


Your Oxford Abstracts "home page"

For your convenience we set up a central access point for all the functions via a "home page" on the web. This is usually located at http://yourdomain.conference-services.net and has links to each of the functions – submission, reviewing, committee screen, administration and (where relevant) delegate registration. If you are running more than one conference, this page will contain links for all of your conferences.

The home page isn’t intended for the general public to visit. We feel that it’s best if authors and delegates go to your own conference site and are then linked through to the appropriate area within the system.

Linking to conference sites

The submission system is integrated with conference websites with a simple link such as "click here for abstract submission". This will typically launch a popup window showing the abstract system login page, which is hosted by us on your behalf. From the author’s point of view they have remained within the conference website.

The URL of the abstract system login page is normally a sub-domain of one of Oxford Abstracts’ own domains – such ashttp://yourdomain.conference-services.net. It is also possible to set up the link as a sub-domain of the conference domain – for example, http://abstracts.yourdomain.com.

To find out how to obtain the information needed to link the submission system to your conference site, see the Event Screen .

Upgrades

We upgrade the system on a regular basis. Since the software is web based these upgrades are available to you immediately, without the need for any downloads.

Email addresses

The system uses email addresses and passwords to identify users. Email addresses are unique and also provide a means of easily keeping in touch with the user – several functions use email in this way.

 If you see an envelope icon in when using the system you can click on it to send an email.

Note:
If there is a problem delivering an automated email to an author – for example, if they have given an incorrect email address – their mail server will probably send you an error message such as a "non-delivery report" or NDR. It will be sent to the conference email address because this is given as the "reply-to" address on all automated emails sent out by the system. The exact nature of the error message and how much useful information it contains is determined by the remote mail server and the specific type of problem encountered.